JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Keeping CRP up to date: -
Encoding of opportunities (demands/prospects)
Encode new properties + availabilities
Encode deals and texts from Expertise
Request expertise deals from the team
Keep availabilities up-to-date in the database (owner updates)
Create new contacts in CRP and link them to the team / change contacts
Monthly fee forecast update/adapt (with the agents)
Prepare prospecting: Send monthly overview to the team
Phone calls (prospecting): check, set up correctly, update info in CRP
Draw up vacancy certificates
Register rental contracts via MyRentPro
Perform KadasterFinder searches- Invoicing in Peoplesoft
AML procedure: collect documents such as articles of association, annual accounts, BvD report, identity card + KYC document andfill in and manage the administration of these (excel list AML+new app)
Management of datarooms: create Box/OneDrive, grant access to candidates, add/edit documents
Create documents such as teaser, object information, table of contents, disclaimer, sales process, BFO, etc.
Sales files/Project Advisory: make a pitch, collect documents and structure them, manage the candidates overviewmanage
Elaborating presentations: pitch buildings, references JLL, selection of candidate buildings, market presentation, etc.
Send out digital mailings CRP: Creating a mailing form in ClickDimensions + marketing list- Sending out paper mailings: Mailing sheet and accompanying letter, preparation for signature, processing by mail (e.g.: property in the spotlight, M² Vlaanderen)
Keep track of mailings in Excel- Follow-up mandates: keep physical mandates + digital version in Agency filing/Sharepoint + keep overview in Excel + encoding in CRP
Management of installed signs: maintain overview in Excel for the City of Antwerp + order signs from Inpress via website
Send out overview of building updates (1x/month)
Price comparisons (graphs) of buildings in Excel
Office Explorer: cleaning up data CRP- Writing case studies and translating them into FR/ENG
Reception: receiving clients, answering the phone and taking messages, distributing mail, receiving packages,...reception, etc.
Scheduling meetings and managing the agenda (Outlook)- Agency Meetings - applicants & prospection: prepare meetings (+ order lunch)- Organize events: teambuilding, Xmas dinner, Summer lunch with Antwerp...
Ordering office supplies at Lyreco
Provide colleagues with support for their tasks and questions relating to IT (Word, Excel, PowerPoint, Outlook, PDF, etc.)
Provide additional support to the Retail and Industry department of the Antwerp office
Replace Cathy in case of absence and help where neede
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
